How to Always Get the Best Work From Your Team

How to Always Get the Best Work From Your Team

 

You can deliver the best dental care in the world, have the latest technology, and serve the most gourmet coffee to your patients, but you can’t run a WOW practice without an amazing team.

One of the best ways to make your team do great work is to make them feel a part of the process. When they feel like they’re a part of a practice family and are contributing to achieving your practice story, they’ll be more motivated and happier to wake up in the morning and come to work. They’ll feel their role is meaningful.

So how do you achieve that? One of the best ways to do that is to create a culture in which both you and your team are open to receiving feedback from one another. This creates a safe environment for growth and support and ensures you and your team are constantly improving. With many leaders, this can be a struggle because many of us feel like we need to have all the answers. But when we hire the best team members, their talents and experiences will complement ours and make their feedback extremely valuable to elevating our practices to a whole different level.

Here are three keys to creating a culture in which giving and receiving feedback leads to consistent growth and high performance.

Always ask for feedback.

 

How to Always Get the Best Work From Your Team

 

Many times, team members are uncomfortable giving feedback to the doctors. It’s a natural concern for people to be concerned giving feedback to their leaders—especially when it’s constructive criticism.

To make your team members more comfortable with giving you feedback, ask for it. Also, ask for it in a very specific area, and request suggestions for improvement. The more focused and specific you are, the easier it will be for someone to respond. For example, you could ask, “Do you have any suggestions for how we can adjust how we schedule to improve production?”

Also, try to get a more rounded perspective when asking for feedback. Ask a number of team members for input when it makes sense to do so. Get everyone involved.

Be grateful for feedback even if you don’t like it.

 

How to Always Get the Best Work From Your Team

 

Receiving feedback helps build vulnerability-based trust and a safe environment where people help each other improve. You don’t have to agree or disagree with what they have to say. Just thank them for having the confidence to try to help you improve. By encouraging it, you also won’t seem hypocritical when you give someone feedback.

For example, it’s hard to not get upset when someone says you were tone-deaf with a patient. But if you want to get the best work from yourself, you have to take a step back and be objective about their feedback.

Everyone has room for improvement. If everyone is able to look at constructive criticism pragmatically, you can start to create a culture of consistent improvement.

Encourage everyone to seek feedback from patients.

 

How to Always Get the Best Work From Your Team

 

Make sure everyone on your team looks for feedback from patients. In your office or online, what do they say? What can you read into how they act when they are in your chair? And what is their body language like when they are in your chair?

Team members aren’t the only ones who can give you feedback, but they can be a very helpful resource for gathering patient feedback. Make sure they pay attention to all forms of feedback from them, and not just from the online reviews.

When you receive feedback from patients, react the same way you would with a team member delivering feedback. Be grateful for it, and look for the practical takeaways you and your team can use to improve.

Are you getting amazing work from your team consistently?

Nobody is perfect, and nobody is going to do everything right all the time. We all have development areas. The best way to improve everyone's performance is to ask for feedback, be grateful when we receive it, and encourage everyone to seek feedback from patients. Then, you will create a culture of constant growth and improvement with a free flow of feedback in all directions. It will set the standard that all team members are expected to do their best work and constantly improve—leaders included.

If you want to learn more about building a practice culture in which everyone thrives, join our Delivering WOW Platinum Coaching program, and start learning from the best experts in the dental industry today!

How to Improve Team Member Engagement at Your Dental Practice

How to Improve Team Member Engagement at Your Dental Practice

Data tells us that between 66% and 87% of workers are disengaged. Even at modest salaries, disengagement is costly. Disengaged employees are more absent than engaged employees and significantly less productive and profitable. Eventually, disengaged team members leave, adding additional costs to hire, onboard, and train new team members.

One way to help improve engagement is to ensure each team member feels appreciated for the work they perform. When they do, they are much more likely to work hard and feel a part of a team. If not, they often do just enough to keep from losing their jobs.

You might appreciate your team members to the moon and back, but if they don’t feel appreciated, it might not do much good. In many dental practices, there is a disconnect between how leaders present appreciation versus how team members feel appreciated. To get the best out of your team, we must be sure to show appreciation in the way they feel it. That requires us to express appreciation on an individual basis, too, because people feel appreciation differently.

Here are the four ways team members might feel appreciation. If you have been expressing appreciation in one of more of these without results, a simple switch might be all you need.

Express praise using words of affirmation.

 

How to Improve Team Member Engagement at Your Dental Practice

 

Words of affirmation are praise expressed in words or in writing. If somebody does something well, praise them. And be specific. Don’t just say, “Hey, you did a good job.” Instead, add some specifics, such as, “Great job setting up that marketing campaign. You really knocked it out of the park with that audience targeting!”

The specificity helps in many ways. First, it lets people know you are sincere. You’re not just saying “good job” as a matter of habit. You were paying attention. Second, it lets team members know what behavior to continue doing. In this example, it’s paying attention to audience targeting when setting up dental marketing campaigns.

Giving words of affirmation is the simplest and lowest-cost way to express appreciation to team members. And many team members will feel appreciated when they know your praise is sincere. This is especially true when your words of affirmation are paired with other ways to strengthen your dental practice culture.

Spend quality time with team members.

 

How to Improve Team Member Engagement at Your Dental Practice

 

One of the best ways to improve practice culture is to spend quality time with team members. To some team members, a few minutes of quality time is appreciated more than even monetary rewards. Like most ways to express appreciation, it doesn’t have to be a lot of time. An out-of-office lunch works. Even taking a few minutes to go for a walk around the parking lot to burn some calories and learn about each other personally can help. Many team members appreciate even a few minutes of your undivided attention and quality conversation.

Perform acts of service for team members.

 

How to Improve Team Member Engagement at Your Dental Practice

 

Acts of service is an often misunderstood way to express appreciation, with some people believing it requires performing chores or doing someone else’s job. That’s not true. But the reality is, with some team members, actions speak louder than words.

To those employees, words of affirmation or quality time have only a short-term effect, or none at all. But they will remember the time they were stressed by something at home and you offered to help them with their work so they could get home early.

Give team members small, tangible gifts.

Giving someone a tangible gift is another effective way to express appreciation. Again, this doesn’t need to be anything big. But the more thoughtful you can make the gift, the better. A tangible gift is personal and thoughtful. It could be a ticket to a local sporting event, concert, or play; a gift card to their favorite store, or even a little bit of extra time off after a particularly busy period.

If giving gifts isn’t your thing, don’t worry. Note that only 6% of people report that tangible gifts are their favorite way to be appreciated, and 68% of people reported that they appreciate tangible gifts the least out of these four ways.

Are you appreciating team members the way they feel it?

Don’t let your appreciation land flat. No matter how sincere it is, you might not be presenting your appreciation in a way that resonates with your team members. Find out how your team members like to be appreciated, and appreciate them in that way.

If you want help improving team member engagement at your practice, join the Delivering WOW Platinum Coaching Program today! There, you and your team can access the best resources and coaches in the dental industry.

How to Transform Your Dental Practice in Just 21 Days

How to Transform Your Dental Practice in Just 21 Days

Transforming a dental practice from stressful, low profit, or hard to run does not have to take a lot of time. And it doesn’t have to take a lot of money, either. I know this from having helped thousands of people grow their practices.

My programs help grow practices without stress, overwhelm, or sacrificing family time. But to put them to the test, I created a 21-day Marketing and Practice Growth Challenge. I designed the challenge for practices led by doctors who are fed up with overwhelm and ready to get results.

For practices who have only achieved lackluster results in previous marketing efforts, 21 days might seem like a very short time. But that’s the thing. Growing your practice is not about how much time has passed. It’s about understanding basic principles of business, marketing, and leadership, and taking action. When you put a few strategic systems in place, you can create transformational change in a very short period of time.

That’s exactly what we sought to do with the practices who took the challenge. We helped them set goals, get on the same page, and put together a marketing plan. We then coached them through implementing their plan and helped them stay accountable. And the results didn’t disappoint. Here are some of the transformations challengers reported achieving in a few short weeks!

Greater Purpose

 

 

One strategy we teach in the challenge is a low-tech whiteboard system for increasing profits. Primary benefits of the system include increased accountability and real-time production snapshots. But one doctor reported an even greater transformation than those in her practice.

In her words, one team member said, “She loves the whiteboard because it gives her so much more purpose in her work!” Team members who find purpose in their work are unstoppable. Imagine a team member self-reporting finding greater purpose in her work in a matter of weeks!

Better Teamwork

The most productive practices work together using simple strategies to achieve clear goals. With those pieces in place, team members all take ownership of the results. They work harder knowing their efforts are going toward a common goal. That’s what challengers experienced, too. As one doctor put it, “It’s so exciting to see us beating our numbers.”

Higher Profits (and in Less Time)

 

 

Imagine increasing profits while working less in just a few weeks. That’s not only possible but an actual result reported in the group.

Here’s how one doctor put her experience:

Yay, two weeks of tracking and we are going to hit higher numbers than ever in our practice this July 🌟🌟🌟🌟 being open 2 1/2 years and one of my assistants is off for almost two weeks of vacation 🤭🤭

Forgot to mention, we went from 5 days to 4 days🥇🥇🥇

How’s that for transformation?! Higher numbers than ever! With one assistant off for two weeks. And dropping from five days a week to only four!

Transform to a results-oriented practice culture.

Many doctors are perfectionists. That’s a good quality when treating patients but not when applied to practice growth. It does nothing but hold you back and cause you to procrastinate. You will never produce results if you don’t move forward.

Procrastination is the thief of success. And the cure for procrastination is having deadlines, support, proven systems, and accountability. One doctor shared that she loved how the systems, accountability, and speed of the challenge forced her into action. It shifted her thinking from perfection to results. And that spread throughout her practice.

Develop a proactive approach.

 

 

Many practices look at their numbers once a month, and only after financial statements are finalized by their bookkeeper. The problem with that is it’s a very passive, after-the-fact approach. They don’t learn of a problem until weeks later, at best. And it can be weeks more until the next set of numbers will let them know if their adjustments worked.

The simple, real-time systems in the challenge help you shift from a slow, reactive approach to a fast, proactive one. Members set their goals and got their team to buy into the process in a matter of minutes. And they had real-time numbers at their fingertips, 24/7. Here’s what one doctor had to say about how they shifted to a proactive approach in less than two weeks:

With the way our whiteboard is set up, we can be proactive rather than reactive, and see which procedures are falling behind, etc. It also holds everyone accountable to update goals, from administrative to clinical team members.

If your practice is too reactive, you will never achieve your full potential.

Build an engaged social media following.

Social media engagement is one of the most powerful things you can have for your marketing. It can help you fill last-minute cancellations. It can help reduce your marketing costs, sometimes to zero. It is powerful for potential patients to see comments, shares, and likes on your social posts when they visit your social media sites. And it allows you to develop more effective targeting audiences for future ads.

 

In minutes a day, challengers grew their audience and had posts viewed, shared, and engaged with thousands of times. For example, on one post, a member reached more than 3,700 people, 263 of whom engaged with the post, including 38 shares! Another member had one post with 86 comments and shares, another with more than 125 comments and shares, and another with 196 comments and 210 shares!

With the right strategies and support, you can build an engaged social media following fast!

 

 

Are you ready to transform your dental practice?

Are you ready to transform your practice? If so, sign up for the next Marketing and Practice Growth Challenge!

I can’t wait to help you Deliver WOW and make meaningful changes in y

our practice—in just a few short weeks!